|
|
| CHA On Board Program |
| Guidelines for Product ID, Labels & Shipments (GPID) |
| Contemporary Knowledge |
| Supply Chain Foundation Guide |
| Label Implementation Guide |
|
|
MANUFACTURERS Guide to Bar Code, Common Forms and EC/EDI
8. CHA Standard Forms Requirements
The forms that follow are intended to provide a template for forms used between trading partners. The content and layout of these forms represent the minimum acceptable for common usage. The model is shown with field designations; i.e. Field 1, Field 2… The fields are explained in the following section. The forms provided are: Purchase Order, Packing list / Manifest, Invoice.
8.1 Purchase Order
8.1.1 Description of fields
|
FIELD |
TYPE |
CONTENT |
|
|
1 |
Text |
Form Title : PURCHASE ORDER ( Large font size ) | |
|
2 |
Data |
Purchase Order Number | |
|
3 |
Data |
Date | |
|
4 |
Data |
Page number/Total pages | |
|
5a |
Graphics |
Logo, if desired | |
|
5b |
Data |
Address (Bill To) | |
|
6 |
Data |
Free Text Field for Internal Use | |
|
7 |
Data |
Delivery Information : Due Date, Ship Via, FOB, Terms | |
|
8 |
Data |
Supplier ID and Address | |
|
9 |
Data |
Ship to Address | |
|
10 |
Text |
Title Field : ITEM NUMBER | |
|
11 |
Text |
Title Field : ITEM DESCRIPTION | |
|
12 |
Text |
Title Field : QUANTITY | |
|
13 |
Text |
Title Field : U/M (Unit of Measure) | |
|
14 |
Text |
Title Field : UNIT COST | |
|
15 |
Text |
Title Field : ADJUSTED COST | |
|
16 |
Text |
Title Field : TAX | |
|
17 |
Text |
Title Field : TOTAL AMOUNT | |
|
18 |
Data |
U. P. C. item number | |
|
19 |
Data |
Item Description | |
|
20 |
Data |
Quantity | |
|
21 |
Data |
Unit of Measure of the item Number ordered by the assigned quantity | |
|
22 |
Data |
Unit of measure cost | |
|
23 |
Data |
Unit of measure adjusted cost | |
|
24 |
Data |
Total applicable taxes | |
|
25 |
Data |
Total Cost of line item | |
|
26 |
Text |
Title Field : SUBTOTAL | |
|
27 |
Data |
Tax subtotal | |
|
28 |
Data |
Line item subtotal | |
|
29 |
Text |
Title Field : ADJUSTMENTS | |
|
30 |
Data |
Any further cost adjustments (for global adjustments, last page only) |
|
|
31 |
Text |
Title Field : TOTAL |
|
|
32 |
Data |
Last page only, total P. O. Amount |
|
8.1.2 EXAMPLE
Figure
Example of Standard Purchase Order Form
8.2 Packing List / Manifest (see Description of Fields, 8.2.1)
8.2.1 Description of fields
|
FIELD |
TYPE |
CONTENT |
|
1 |
Text |
Form Title : MANIFEST or PACKING LIST ( Large font size ) |
|
2 |
Data |
Order Number (for internal use) |
|
3 |
Data |
Date |
|
4 |
Data |
Page number/Total pages |
|
5 |
Data |
Carrier ID |
|
6 |
Data |
Point of Origin |
|
7 |
Data |
Manifest Number |
|
8 |
Data |
Ship To Address |
|
9 |
Data |
Routing Information |
|
10 |
Data |
Shipping schedule : scheduled ship date, scheduled arrival date |
|
11 |
Data |
Customer Purchase Order Number |
|
12 |
Data |
Terms |
|
13 |
Data |
Date Loaded |
|
14 |
Data |
Charge Class |
|
15 |
Data |
Mileage |
|
16 |
Data |
Trailer ID |
|
17 |
Data |
Trailer Seal Number |
|
18 |
Text |
Free text area for internal use |
|
19 |
Data |
Total number of unit loads |
|
20 |
Data |
Total number of extra pieces |
|
21 |
Data |
Total quantity in each units |
|
22 |
Data |
Total cubic feet |
|
23 |
Data |
Total weight |
|
24 |
Text |
Title Field : ITEM NUMBER |
|
25 |
Text |
Title Field : ITEM DESCRIPTION |
|
26 |
Text |
Title Field : QUANTITY |
|
27 |
Text |
Title Field : UNIT LOAD |
|
28 |
Text |
Title Field : EXTRA |
|
29 |
Text |
Title Field :COUNT |
|
30 |
Text |
Title Field : VARIANCE |
|
31 |
Text |
Title Field : TOTAL WEIGHT |
|
32 |
Data |
U. P. C. item number |
|
33 |
Data |
Item Description |
|
34 |
Data |
Quantity each |
|
35 |
Data |
Quantity of unit loads |
|
36 |
Data |
Quantity of non unit loads |
|
37 |
Data |
Total quantity of units for this line item |
|
38 |
Data |